A BIG pet peeve of mine is that most people have no idea what their log-ins, passwords, IDs, or application keys are. We need them when setting up, configuring, and managing a website.
In some cases, we receive incorrect information that doesn’t work up to two or three times before we get working information. In many cases it is because a virtual assistant or some other team member set it up for them and either never gave them the credentials, never wrote it down during the initial set up, or threw it away when they parted ways (this does happen).
This Could Mean Potential Disaster
We highly recommend you keep a super secret one sheet. Create one master password-protected document and list all of the major information associated with managing your online world. This sheet should include things like:
- The username and password for your domain name registration company
- The username and password for the hosting company you use if it is different than the company your domain is registered with
- The FTP username and password for your website
- The WordPress username and password you use to log-in to your dashboard
(if you use WordPress.org for your website)
The database name, username, and password, if you have a database-driven site like a WordPress site
- The WordPress.com or Gravatar.com username, password
- The Akismet username, password, and API Key
- The username and password for your email marketing account
- The username, password, and merchant ID for your shopping cart
company (if different)
- The username, password, log-in ID, and transaction key for your merchant services account with the company you have obtained credit card services from
- The username and password for your Google account (for Feedburner, Google Analytics, Webmaster Tools, Website Optimizer, AdSense, and AdWords)
- The username, password, and registration key for any premium plugins or add-ons you purchase for your website
- The username and password for your Facebook account
- The username and password for your Twitter account
- The username and password for your LinkedIn account
- The username and password for your YouTube account
Don’t worry, you may have to do a “forgot password” a few times to get the right information, or you may have to contact a company or two. That’s okay! It’s better to do it now, than to wait until you need it right away!
Once you have created this document, password-protect it if it is electronic or if it is in hard-copy format, store it in a safe place. It is always a good idea to keep a copy of this in a safety deposit box or with your will etc. so in the event of a tragedy, family members can access it.